CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING
November 22, 2010
STATE COLLEGE BOROUGH BUILDING
Conference Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
STAFF PRESENT: Hugh Mose, General Manager
Louwana Oliva, Assistant General Manager
Judith Minor, Director of Administration
Sherry Snyder, Director of Operations
Mark Kutzer, Director of Maintenance
Eric Bernier, Service Development Manager
Jackie Sheader, Marketing Manager
Julie Hartley, Human Resources Manager
Greg Kausch, Transportation Planner
Marsha Kyper, Assistant to the General Manager
Dave Effinger, Lead Operations Supervisor
ALSO PRESENT: Jeff Preval, reporter for WTAJ TV
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:03 p.m.
II. EXECUTIVE SESSION
Chairman Spychalski announced that an Executive Session had been held following the Public Hearing on November 8, 2010.
Sherry Snyder introduced David Effinger who was recently promoted to the position of Lead Operations
IV. PUBLIC COMMENT
There was no public comment.
V. OLD BUSINESS
A. Approval of Minutes of October 25, 2010 Board Meeting and November 8, 2010 Public Hearing
Chairman Spychalski entertained a motion to approved the October 25, 2010 Board Meeting and November 8, 2010 Public Hearing minutes as presented. Richard Kipp moved and Gary Powers seconded. The motion carried unanimously.
B. October 2010 Preliminary Finance Report
Hugh Mose stated that the reports were preliminary due to the early date of the Board Meeting and a staff vacation. Judi Minor presented the Preliminary Finance Report and stated that the balance sheet and cash balance reports were not yet finalized and the incomplete items were highlighted; a Paratransit Summary was not being provided because the entire document was affected; the Fare Media Report and Check History Report were both final versions.
Judi Minor commented that Advertising Revenue is very strong and wages appear high due to there being three pay periods in October.
Hugh Mose referenced the Red-Green Ridership Report and stated that there was one fewer Full Service week day in October 2010 than 2009; Community Route ridership was up 3.6%; Campus Service showed declines; overall ridership was consistent with current trends. Gary Powers inquired about a reason for the decline in Campus Service ridership. Sherry Snyder commented that according to a preliminary study of data there appears to be a trend among apartment pass holders to ride Community Routes on campus rather than the LOOPS and LINKS perhaps because those buses would tend to be less crowded and have fewer stops which would shorten rider travel time.
Chairman Spychalski inquired about the Gameday Shuttle ridership and revenue. Hugh Mose responded that it would end up the same as last year.
Chairman Spychalski entertained a motion to receive the Preliminary October 2010 Finance Report as presented. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
C. Policy Adoption & Review – Personnel Manual
Julie Hartley presented Sections 1 through 8 of the Personnel Policy Manual with the revisions discussed during the review process at the October 25, 2010 meeting.
Board members suggested several revisions to the Performance Review section, as follows:
2.1 - Richard Kipp suggested replacement of the words “due to death, incapacity or resignation” with “vacated for any reason”.
4.1 – Richard Kipp suggested changing the word “their” to “the”; Consensus was to add the word “Supervisor” after “the”; Kathryn Bittner suggested changing the words “Approval signatures” to Signatures of Approval.”
Chairman Spychalski entertained a motion to approve Section 1 – 8 of the Personnel Manual including the revisions suggested at the October 25 and November 22, 2010 meetings. Joe Davidson moved and Gary Powers seconded. The motion carried unanimously.
Julie Hartley then presented Section 9-18 of the Personnel Manual (Medical Benefits, Life Insurance and Retirement, Layoffs and Recalls, Reinstatement, Play Plan, Compensation Policies and Administration, Other Employment Policies, Corrective Actions, Terminations, Grievance Process, Travel Policies and Professional Memberships), for the Board’s review which included staff’s recommended revisions as follows:
9.7 – Deletion of the bullet point “Are not eligible for the Executive 401(a) Retirement Plan”
12.6 – Change word “steps” to “ranges”; “step” to “level within the range”; addition of
“as approved by the General Manager”; deletion of the entire last paragraph which
starts with the words “The beginning rate for a new…”
12.7 Pay Increases
a. Replacement of the words “a one step” with “an”.
b. Replacement of “on their anniversary date” with “before the annual increase in July, as
determined by the performance review process schedule”; deletion of entire sentence beginning with “Good performance will” and “All anniversary date”; add “All” before “pay increases”.
Other Employment Policies
13.17 Internet and Email Usage- Addition of “Privacy Expectation” to title; addition of
“Unless specifically related to their position, employees should strictly limit their use of
social media websites/technologies, including access via smart phones and other handheld devices, during working hours. Employees have no legal right or expectation of privacy with regard to information stored in or on CATA-owned computers, networks, servers, etc., including the content of messages sent and received, or in electronic postings made in the public domain. CATA reserves the right to retrieve, monitor, access and store data regarding employees’ Internet usage, including the content of any information posted, stored, accessed, downloaded or created using CATA’s resources. Employees should further be aware that they have no expectation of privacy for personal email and messaging accounts accessed using CATA’s electronic resources, provided by or funded by CATA, and CATA expressly reserves the right to monitor the same.”
Additional suggested revisions:
13.7 c– Chairman Spychalski suggested changing “Safety and Training Coordinator” to “Lead Operations Supervisor.”
17.2 – Chairman Spychalski suggested that the “and” in “between and employee’s home” be edited to “an”.
This item was for review and comment only. The revised Sections 9-18 of the Personnel Manual will be presented for approval at the next regular Board meeting.
Hugh Mose presented the CATA Bylaws with proposed amendments which were discussed at the September 22, 2010 and October 25, 2010 meetings. As required by Article V, Section I, the proposed amendments had been provided in writing to the Board more than seven (7) days in advance of the November 22, 2010 meeting.
Discussion of two separate suggested revisions to the Treasurer’s position description resulted in a consensus to adjust the description to include the words “oversee” twice in the first sentence to more accurately describe the responsibilities of CATA’s Treasurer.
Chairman Spychalski entertained a motion to approve the Bylaws as amended with inclusion of the modification to the Treasurer’s position description. Richard Kipp moved and Kathryn Bittner seconded. With no further discussion, the motion carried unanimously.
E. Service Changes
Eric Bernier referenced his memo and the attached route schedules which detailed the service changes
and which were presented to the Board at the October 15 Work Session, and for which comment was received at the Public Hearing on November 8, 2010. Eric further reported that staff had added several minor routing changes to the H (Toftrees) & K (Cato Park) Routes along with a third change to the NV (Martin St. /Vairo Blvd.) Route, which were each described in the memo and included on the route schedules. Staff has recommended that the Service Changes take effect on January 8, 2011.
Hugh Mose referenced the public comments which were received at the Public Hearing and stated that CATA’s financial condition has made these service reductions necessary.
Chairman Spychalski entertained a motion to approve the Service Changes to take effect on January 8, 2011 as presented. Gary Powers moved and Joe Davidson seconded. The motion carried unanimously.
F. Carry-on Policy
Louwana Oliva presented the revised Carry-on Policy for the Board’s review. Louwana stated that the revised policy was developed after members of the public shared their concerns regarding the initial draft policy. Staff conducted further research into how other transit systems handle carry-on items, and held a public comment period from November 9 through November 18, 2010 to receive comments on the newly revised policy. Louwana noted that no comments had been received.
Gary Powers inquired whether the Drivers had provided any feedback on the revised policy. Louwana Oliva responded that no feedback from Drivers had been received. Sherry Snyder commented that the policy met the Drivers’ desire to have a policy. Gary suggested adding the word “areas” after the word “exit”. Chairman Spychalski commented that passengers who are used to putting items on the wheelwell might provide push-back to the new policy. Sherry Snyder responded that appropriate signage will be added to the wheelwell area.
This item was for review and comment only. No formal action was required of the Board.
VI. NEW BUSINESS
A. December Board Meeting and Work Session Date
Hugh Mose stated that because staff does not foresee any matters that will need to be brought to the Board prior to the January meeting he recommended that the Board cancel the regular monthly meeting scheduled for December 20, 2010. Hugh further recommended that due to the critical nature of CATA’s overall financial situation, a Planning Work Session be held in December. Possible topics for discussion could include the Budget process, overall service policy, fare policy, the “purchase of service” program, exterior bus advertising, bus fleet replacement strategy, etc. Hugh reported that an Executive Session may be held following the Work Session to brief the Board about certain personnel issues.
Chairman Spychalski entertained a motion to cancel the December 20, 2010 Regular Board Meeting and to schedule a Work Session for December 15, 2010, at 4 p.m. in the CATA Board Meeting Room.
Richard Kipp moved and Gary Powers seconded. The motion carried unanimously.
VII. OTHER BUSINESS
A. General Manager’s Report
Hugh Mose reported the following:
§ There is no activity at the state or federal level regarding transit funding.
§ Reduced Service will continue until the Saturday of Thanksgiving.
§ Work is being completed on the Request for Proposals (RFP) for Bus Procurement.
§ Megabus will be adding two more daily trips between Pittsburgh and New York City starting December 15, which will bring the total number of trips to four per day in each direction.
§ A second vanpool to Rockview State Prison has been started.
§ The Hardscape installation at the main office is continuing.
§ The Larson Group in Williamsport has made contact with CATA to learn more about CNG.
§ The Union voted not to change the Health Care Plan.
B. Service Development Report
Chairman Spychalski referenced a written report provided by Eric Bernier.
Chairman Spychalski entertained a motion to adjourn the meeting. Gary Powers moved and Kathryn Bittner seconded. The motion carried unanimously. The meeting was adjourned at 5:20 p.m.