REGULAR BOARD MEETING MINUTES
April 17, 2017
STATE COLLEGE BOROUGH BUILDING
Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
STAFF PRESENT: Louwana Oliva, General Manager
Eric Bernier, Director of Information Services
Ryan Harshbarger, Director of Transportation
Kimberly Fragola, Director of Finance
Liz Pierce, Director of Human Resources & Compliance
Marsha Kyper, Executive Assistant/Board Liaison
OTHERS PRESENT: Greg Kausch, CCRPA Senior Transportation Planner;
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:03 p.m.
II. PUBLIC COMMENT
There was no public comment.
III. OLD BUSINESS
A. Approval of Minutes of March 27, 2017 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the March 27, 2017 regular board meeting minutes. Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
B. Approval of Minutes of March 29, 2017 Board Work Session
Chairman Spychalski entertained a motion to approve the March 29, 2017 board work session minutes with the time corrected to 9 a.m. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
C. Receipt of March 2017 Finance Reports
Kimberly Fragola reported that at three-quarters of the way through the fund year we are at 75% of budget. Chairman Spychalski entertained a motion to receive the March 2017 finance reports. Richard Kipp moved and Mark Parfitt seconded. The motion carried unanimously.
D. Receipt of March 2017 Performance Reports
Ryan Harshbarger referenced his cover memo and reported that CATABUS ridership is down 2.1% over March 2016, and 0.7% below last year with the same number of full and reduced service days in both fund years; CATARIDE is up by 200 trips and CATACOMMUTE has dropped to 35 vanpools.
Chairman Spychalski entertained a motion to receive the March 2017 performance reports. Mark Parfitt moved and Kelly Felix seconded. The motion carried unanimously.
E. Facility Expansion Update
Louwana Oliva had nothing to add to the written report provided to the board prior to the meeting. This item was for information and discussion only; no formal action was requested at this time.
F. Articulated Bus Assessment Update
Greg Kausch provided a progress report on the articulated bus assessment study, which had been kicked off in January and is expected to be completed by no later than August, 2017. This item was for information and discussion only; no formal action was requested at this time.
IV. NEW BUSINESS
A. Draft Policy Level Goals FY 2017/18
Chairman Spychalski referenced the policy level goals document provided in the agenda packet.
Consensus was to add the word “parts” in front of “inventory” within the second to last bullet point under Address Growth Prudently. Chairman Spychalski entertained a motion to approve the Policy Level Goals for inclusion in the FY 2017/18 draft budget. Mark Parfitt moved and Kelly Felix seconded. The motion carried unanimously.
B. Additional Positions – Special Hiring
Louwana Oliva reported that during board work sessions on the FY 2017/18 draft budget, the board had instructed staff to include several positions for approval at the April board meeting. Due to the expected number of operator hires and the time needed to train those individuals during reduced service, at the March 29, 2017 board work session staff had requested that the board consider the recruitment and placement of the dispatcher and operations trainer positions prior to the end of the current fiscal year. The board had requested that this item be placed on the agenda for action at the next regular board meeting.
Chairman Spychalski entertained a motion to approve the early recruitment and placement of one additional dispatcher, and one operator trainer prior to the beginning of FY 2017/18, on July 1, 2017. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
C. FY 2017/18 Draft Budget
Kimberly Fragola presented the FY 2017/18 draft budget. Chairman Spychalski entertained a motion to approve the FY 2017/18 draft budget. Joe Davidson moved and Kelly Felix seconded. The motion carried unanimously.
D. Bus Funding / Ordering
Kimberly Fragola referenced a copy of a letter from PennDOT which had been included in the agenda packet, expressing its desire that CATA order buses based on its statement that such purchases would qualify for grant funding if available and approved in the future, though they had stopped short of guaranteeing said funding. Kimberly went on to report that PennDOT also desires that grant funding approval and expenditure occur within the same fiscal year, which cannot be done without ordering ahead of the funding approval, because buses take approximately 18 months to manufacture. The board packet also included a copy of a letter from PennDOT confirming that it had transferred the applicable portion of federal funding for bus purchasing.
Chairman Spychalski entertained a motion to authorize ordering of buses ahead of state grant funding approval, given that the matching federal and local funding has been approved. Mark Parfitt moved and Joe Davidson seconded. The motion carried unanimously.
V. OTHER BUSINESS
A. General Manager’s Report
Louwana Oliva had provided the board with a written report prior to the meeting.
In follow-up to the March regular board meeting, Kimberly Fragola reported that the undepreciated amount due to the FTA on the sale of CNG equipment will be $128,677.
B. Information Services Report
Chairman Spychalski referenced the written report which had been provided.
C. Chairman’s Report
The chairman made no report.
Chairman Spychalski adjourned the meeting at 5:32 p.m.
VII. EXECUTIVE SESSION
The board reconvened in executive session to discuss contractual matters.
Louwana S. Oliva, Secretary Date