REGULAR BOARD MEETING MINUTES
May 22, 2017
STATE COLLEGE BOROUGH BUILDING
Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
EXCUSED ABSENCES: Joe Davidson, Vice-chairman
STAFF PRESENT: Louwana Oliva, General Manager
Eric Bernier, Director of Information Services
Ryan Harshbarger, Director of Transportation
Kimberly Fragola, Director of Finance
Liz Pierce, Director of Human Resources & Compliance
Marsha Kyper, Executive Assistant/Board Liaison
OTHERS PRESENT: Percy, Melissa and Emily Hagenbuch; CATA bus operator and family
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:02 p.m.
II. ANNOUNCEMENT OF EXECUTIVE SESSION
Chairman Spychalski announced that an executive session had been held on May 12, 2017 to discuss personnel matters.
III. PUBLIC COMMENT
There was no public comment.
IV. OLD BUSINESS
A. Approval of Minutes of April 24, 2017 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the April 24, 2017 regular board meeting minutes with the deletion of the last sentence in the comment from Kimberly Fragola during the General Manager’s report. Mark Parfitt moved and Kelly Felix seconded. The motion carried unanimously.
B. Receipt of April 2017 Finance Reports
Chairman Spychalski entertained a motion to receive the April 2017 finance reports. Kelly Felix moved and Mark Parfit seconded. The motion carried unanimously.
C. Receipt of April 2017 Performance Reports
Ryan Harshbarger reported that ridership for the month of April was down 10.1% compared to last April with one less day of weekday full service; for the fiscal year-to-date ridership is trending 1.9% behind 2015/16; ridership is down across all route categories and all major fare categories, except for apartment passes, which are up 2.5% for the fiscal year-to-date; CATARIDE ridership is up and CATACOMMUTE vanpool groups remain at 35.
Chairman Spychalski entertained a motion to receive the April 2017 performance reports. Mark Parfitt moved and Kelly Felix seconded. The motion carried unanimously.
D. FY 2017/18 Budget Adoption
Chairman Spychalski entertained a motion to adopt the FY 2017/18 budget. Kelly Felix moved and Mark Parfitt seconded. The motion carried unanimously. CATA’s public hearing policy will require the scheduling of a public hearing as a result of the fare increase included in the budget.
E. Facility Expansion Update
Louwana Oliva had nothing to add to the written report that the board had received prior to the meeting.
This item was for information and discussion only; no formal action was requested at this time.
F. Policy Revision – Drug & Alcohol – Safety Sensitive & Non-Safety Sensitive Contract
Chairman Spychalski entertained a motion to approve revisions to the Drug and Alcohol – Zero Tolerance policies for both safety sensitive and non-safety sensitive positions, as recommended by the FTA, which included the addition of examples of failure to cooperate with any part of the testing process. Mark Parfitt moved and Kelly Felix seconded. The motion carried unanimously.
V. NEW BUSINESS
A. Resolution of Appreciation – Mike Swales
Chairman Spychalski entertained a motion to adopt the resolution of appreciation for bus operator, Mike Swales, whose retirement will be effective August 30, 2017. Mark Parfitt moved and Kelly Felix seconded. The motion carried unanimously.
B. Resolution of Congratulations – Percy Hagenbuch
Chairman Spychalski entertained a motion to adopt the resolution of congratulations for bus operator Percy Hagenbuch, who placed 6th out of 19 competitors in the 35’ category at the 2017 APTA International Bus Roadeo in Reno, NV. Mark Parfitt moved and Kelly Felix seconded. The motion carried unanimously. Percy Hagenbuch was present to receive the resolution.
C. Resolution – Certifying Local Match
Chairman Spychalski entertained a motion to adopt the resolution, which certifies the local match for the FY 2017/18 state operating grant. Kelly Felix moved and Mark Parfitt seconded. The motion carried unanimously.
D. Transit Asset Management Plan
Ryan Harshbarger reported that in July 2016, the FTA issued a final rule requiring transit agencies to maintain and document minimum Transit Asset Management (TAM) standards, which they define as a business model that prioritizes funding based on the condition of transit assets, in-order-to achieve or maintain transit networks in a State of Good Repair (SGR); CATA has the option of participating as part of a group plan led by PennDOT, however, the staff has elected to perform goal setting for SGR for FY 2017/18 as part of the capital plan, until the PennDOT group plan is completed.
Ryan went on to report that CATA’s FY 2017/18 capital plan sets a goal of no more than 20% of non-revenue support vehicles exceeding useful life, no more than 15% of revenue vehicles exceeding useful life and no more than 5% of maintenance and administrative facilities exceeding useful life.
Chairman Spychalski entertained a motion to approve the Transit Asset Management (TAM) goals as outlined in the F 2017/18 capital plan. Mark Parfitt moved and Kelly Felix seconded. The motion carried unanimously.
E. Mobile Payment Pilot Program
Eric Bernier reported on a partnership with a start-up group, Token Transit, to offer a mobile fare “day pass” at an introductory rate of $6, as part of a one-year pilot program to begin in August; the project involves no commitment with Token Transit beyond the initial year, with an option to expand or adjust the offerings during that time.
Consensus was to include the introductory program fare of $6 in the public hearing required by CATA’s public hearing policy, as a result of the fare increase included in the FY 2017/18 approved budget.
VI. OTHER BUSINESS
A. General Manager’s Report
Louwana Oliva reported that:
· The FTA will be conducting CATA’s Triennial Review on Wednesday and Thursday of this week;
· Staff will be attending the Harris Township board of supervisors meeting on June 12, to provide information on the CATA budget process.
B. Information Services Report
Chairman Spychalski referenced the written report included in the board meeting agenda packet.
Eric Bernier reported that:
· A public hearing would be scheduled in June to provide an opportunity for public comment on the fare increase, K Route Saturday service elimination and the mobile payment option;
· CATA will be exercising the option to extend its contract with Gateway Advertising for one year.
C. Chairman’s Report
Chairman Spychalski made a motion to ratify the general manager’s performance evaluation letter dated May 12, 2017. Mark Parfitt moved and Kelly Felix seconded. The motion carried unanimously.
Chairman Spychalski adjourned the meeting at 4:53 p.m.
VIII. EXECUTIVE SESSION
An executive session was held to discuss contractual matters. It should be noted that Joe Davidson arrived in time to attend, Richard Kipp attended by phone, and John Baker of MWM law firm was also present.
Louwana S. Oliva, Secretary Date