REGULAR BOARD MEETING MINUTES
October 23, 2017
STATE COLLEGE BOROUGH BUILDING
Council Chamber, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
STAFF PRESENT: Louwana Oliva, General Manager
Kimberly Fragola, Assistant General Manager for Operations
Eric Bernier, Director of Information Services
Ryan Harshbarger, Director of Transportation
Liz Pierce, Director of Human Resources & Compliance
Marsha Kyper, Executive Assistant/Board Liaison
OTHERS PRESENT: Greg Kausch, CCRPA Senior Transportation Planner
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:01 p.m.
II. PUBLIC COMMENT
There was no public comment.
III. OLD BUSINESS
A. Approval of Minutes of September 25, 2017 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the September 25, 2017 regular board meeting minutes. Joe Davidson moved, and Kelly Felix seconded. The motion carried unanimously.
B. Receipt of September 2017 Finance Reports
Kimberly Fragola noted that:
· The professional services line will go up when negotiations for the collective bargaining agreement get underway
· The line of credit is in use until state operating funding is released
· Tracking of fuel and oil are still being worked out
· The name Cash Reserve will be changed to Cash Flow Fund, to more accurately reflect use
Chairman Spychalski entertained a motion to receive the September 2017 finance reports. Mark Parfitt moved and Richard Kipp seconded. The motion carried unanimously.
Kimberly Fragola presented financial figures on organizational staffing changes, the board’s direction to utilize a search firm to assist in filling two open and one new position, and the staff’s recommendation to discontinue pursuit of a service contract with Enterprise for the CATACOMMUTE program, which resulted in $46,463 in recommended budget revisions to the FY 17/18 budget.
Chairman Spychalski entertained a motion to approve FY 2017/18 budget revisions totaling $46,463. Mark Parfitt moved and Richard Kipp seconded. The motion carried unanimously.
C. Receipt of September Performance Reports
Ryan Harshbarger reported that:
· The downward trend in ridership continued for the month of September
· Ridership for the fiscal year is down 7.4%, or about 110,000 fewer riders than fiscal year 2016/17
· Fare free ridership on campus routes and apartment pass ridership combined for about 95,000 fewer riders this fiscal year
· Road construction delays continue to impact on-time performance
· CATARIDE total ridership remained up
· The total number of vanpools remained at 35; Kimberly Fragola added that a new group was starting from Philipsburg to the prison on November 1
Chairman Spychalski entertained a motion to receive the September 2017 performance reports. Joe Davidson moved and Kelly Felix seconded. The motion carried unanimously.
D. Assessment of Articulated Bus Utilization – Final Report
Greg Kausch provided a synopsis of the Assessment of Articulated Bus Utilization project process and final report contents. Chairman Spychalski entertained a motion to receive the report as presented. Richard Kipp moved and Mark Parfitt seconded. The motion carried unanimously.
E. Facility Expansion Update
Louwana Oliva reported that:
· The current facility construction schedule calls for building C construction to be completed in August 2018
· Commissioning of the bus wash may be obtained by the end of the week
· Final occupancy of building A is tied to building C
· Board members will be receiving new id badges
This item was for information and discussion only; no formal action was requested at this time.
IV. NEW BUSINESS
A. FTA Authorizing Resolution
Kimberly Fragola provided an updated FTA Authorizing Resolution that is required subsequent to enactment of the FAST Act. Chairman Spychalski entertained a motion to approve the updated FTA Authorizing Resolution. Joe Davidson moved and Kelly Felix seconded. The motion carried unanimously.
B. Resolution of Appreciation – Retirement – Frank Kutzer
A resolution of appreciation for bus operator Frank Kutzer, who will retire effective November 5, 2017, was presented to the board for consideration. Chairman Spychalski entertained a motion to adopt the resolution of appreciation for Frank Kutzer. Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
C. Contract – Bus Procurement
Kimberly Fragola reported that:
On July 17, 2017, CATA issued a Request for Proposals for the multi-year procurement of four 40-foot and six 35-foot CNG-powered transit buses, plus spare components. The procurement also included an additional option for up to eleven more 40-foot and up to four more 35-foot CNG-powered transit buses, to be exercised at CATA’s discretion over the next five years.
CATA received three proposals:
Gillig Corporation, located in Livermore, CA, at a 40-foot unit price of $524,654 and a 35-foot unit price of $520,454.
Rohrer Bus (Eldorado), located in Duncannon, PA, at a 40-foot unit price of $612,617 and a 35-foot unit price of $602,786.
New Flyer of America, located in Winnipeg, Canada, submitted a proposal that was determined to be non-responsive.
The two qualifying proposals were reviewed by a committee from both operations and maintenance, and Gillig Corporation received the highest combined score. Gillig Corporation was determined to be a responsible proposer, and the proposal was fully responsive to the requirements of the solicitation.
CATA currently has $3,617,560 of grant funding being programmed for buses. The $2,894,048 federal portion (80%) has been transferred by PennDOT and is being obligated in a federal grant, the $700,178 state portion (19.355%) has been verbally committed to by PennDOT, and the $23,334 local portion (0.645%) is in place. At the April 17, 2017 meeting, the board acted to endorse ordering buses prior to having the state funding portion in place, given that the matching federal and local funding has been approved.
Although the original intent was to purchase both 40-foot and 35-foot buses, since the price difference from Gillig Corporation is only $4,200 per unit, staff recommended instead purchasing all 40-foot buses. PennDOT must also approve this change in specifics on the grant request, but that is not anticipated to be an issue. For grant funding available, staff proposes ordering six 40-foot buses, plus spare components. The remaining amount of grant funding can be combined with additional funding that has already been requested for future bus purchases.
Chairman Spychalski entertained a motion to authorize the general manager to award a contract to Gillig Corporation for the multi-year procurement of four 40-foot and six 35-foot CNG-powered transit buses, plus spare components, with an additional option for up to eleven more 40-foot and up to four more 35-foot CNG-powered transit buses, to be exercised at CATA’s discretion over the next five years; and to approve the purchase of six (6) 40-foot CNG-powered transit buses, spare components, in-plant inspections, and contingencies, at a total cost not to exceed $3,617,560. Mark Parfitt moved and Kelly Felix seconded. The motion carried unanimously.
D. Policy – Passenger Conduct
Louwana Oliva presented an updated passenger conduct policy for the board’s consideration. Chairman Spychalski entertained a motion to adopt the updated passenger conduct policy as presented. Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
E. Policy – Carry On
Louwana Oliva presented an updated carry-on policy for the board’s consideration. Chairman Spychalski entertained a motion to adopt the updated carry-on policy as presented. Kelly Felix moved and Mark Parfitt seconded. The motion carried unanimously.
V. OTHER BUSINESS
A. General Manager’s Report
Louwana Oliva reported that:
· October 21 football shuttle ridership may have been the fifth highest overall; staff is considering surveying football shuttle riders to help identify a parking area other than behind Hill’s Plaza, which may no longer be available for use starting in 2018.
B. Information Services Report
Chairman Spychalski referenced the written report which had been provided.
C. Chairman’s Report
Chairman Spychalski passed out information on the Bus Coalition.
Chairman Spychalski adjourned the meeting at 5:01 p.m.
Louwana S. Oliva, Secretary Date