CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING
April 29, 2013
STATE COLLEGE BOROUGH BUILDING
Conference Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
STAFF PRESENT: Hugh Mose, General Manager
Louwana Oliva, Assistant General Manager
Kimberly Fragola, Director of Administration
Mark Kutzer, Director of Maintenance
Sherry Snyder, Director of Operations
Eric Bernier, Service Development Manager
Jackie Sheader, Marketing Manager
Greg Kausch, Transportation Planner
Ryan Harshbarger, Transportation Analyst
Marsha Kyper, Assistant to the General Manager
OTHERS PRESENT: Ron Witmer, Driver
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:01 p.m.
II. ANNOUNCEMENT OF EXECUTIVE SESSION
Chairman Spychalski announced that an Executive Session had been held on April 5, 2013 to discuss personnel matters.
III. PUBLIC COMMENT
There was no public comment.
IV. OLD BUSINESS
A. Approval of Minutes of March 25, 2013 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the minutes of the March 25, 2013 Regular Board Meeting. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
B. Approval of Minutes of April 8, 2013 Special Board Meeting
Chairman Spychalski entertained a motion to approve the minutes of the April 8, 2013 Special Board Meeting. Richard Kipp moved and Joe Davidson seconded.
The motion carried unanimously.
C. March 2013 Finance Report
Kimberly Fragola referenced her cover memo and pointed out that the interest expense of $11,623.18 was for a little more than three months rather than the anticipated six months, and that a similar payment would occur again within the current fiscal year. Kimberly further reported that local capital of $332,293 had been set aside in full, and that CATA is on track to finish the Fiscal Year at or below Budget.
Chairman Spychalski entertained a motion to receive the March 2013 Finance Report.
Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
D. Performance Reports
Hugh Mose referenced the Ridership Report and stated that there was one less Full Service weekday this year than in 2012, which had a pronounced impact on overall ridership. Hugh went on to report that the colder March weather this year seems to have caused an increase in Campus ridership, while Easter being in March had the opposite effect.
Joe Davidson inquired about more marketing of tokens due to increased use, and Tom Kurtz asked if there was a report that showed the hours that tokens are used, which Eric Bernier then agreed to provide. Hugh Mose reported that there are now 36 vanpools in operation, and as a result of the increase in State Correctional Institution employees involved, there has been a corresponding increase in Guaranteed Ride Home requests due to the nature of their schedules.
Chairman Spychalski entertained a motion to receive the March Performance Reports. Tammy Gentzel moved and Richard Kipp seconded. The motion carried unanimously.
E. FY 2013/14 Budget
Hugh Mose reported that there is resistance to CATA’s request for a 5 percent increase in Local Shares on the part of some of CATA’s funding partners. Kimberly Fragola provided a chart and graph which showed the impact of a 3 percent and 5 percent local share increase. In response to an inquiry by Tom Kurtz, Hugh reported that over time a 3 percent increase would not keep CATA ahead of the 15 percent state match requirement, and that when the local match is not met, a portion of state funding is lost.
Hugh Mose reported that the COG General Forum will meet this evening, at which time he will be addressing the need to correct a significant error in the Miller Formula, and that the changes have been provided in the meeting agenda.
This item was for information and discussion only; no Board action was requested at this time.
F. Maintenance Facility Expansion
Louwana Oliva reported that CATA staff had met with each of the disciplines to review the 60 percent design documents and to go over the technical details of the Maintenance Facility Expansion project. Louwana further stated that Kimberly Fragola has been working to secure the line-of-credit to cover the state portion of the project funding until a state capital bond bill is passed. Louwana went on to report that she continues to seek a letter from PennDOT to qualify CATA’s use of the line-of-credit for reimbursement once state capital bond funding is available.
In response to an inquiry from Joe Davidson, Kimberly Fragola reported that there would not be an RFP for the line-of-credit because M & T Bank had already been selected as CATA’s bank through a previous solicitation, but that as instructed at the Budget Work Session, the staff is looking into rates to be certain that what M & T offers is competitive. Greg Kausch reported that Eric Vorwald of the CRPA has reviewed the Maintenance Facility Expansion development plan on behalf of Ferguson Township.
This item was for information and discussion only; no Board action was requested at this time.
G. Fleet Plan – CNG-powered Cutaways
Ryan Harshbarger referenced his memo which provided data and outlined the pros and cons of using cutaways (high floor with rear lifts) in order to increase CATA’s spare ratio and free up 40 ft. and 35 ft. buses for use on other more heavily patronized routes. The possibility of reusing or selling the tanks that will still be good after the vehicles wear out and the lack of availability of any such vehicles on the state contract were mentioned.
Chairman Spychalski entertained a motion to approve the staff recommendation to undertake the procurement process for five cutaway vans. Richard Kipp moved and Tammy Gentzel seconded. The motion carried unanimously.
V. NEW BUSINESS
A. Resolution of Appreciation – Ron Witmer
Chairman Spychalski entertained a motion to adopt a Resolution of Appreciation for Ron Witmer. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously. Chairman Spychalski then presented Ron Witmer with his Resolution of Appreciation for over 26 years of service as a Bus Driver for CATA.
B. Interior and Exterior Bus Advertising Program and Contract
Jackie Sheader referenced her memo which provided information on the response received to the Request for Proposals for interior and exterior bus advertising, and provided corrected revenue estimates of $100,000 for FY 2013/14 and $120,000 for FY 2014/15. Jackie further reported that the staff recommendation is to contract CATA’s interior and exterior bus advertising programs to OnCampus Advertising.
Chairman Spychalski entertained a motion to authorize the General Manager to award a two year contract for both interior and exterior bus advertising sales to OnCampus Advertising with the option to renew in 2015 and 2016. Tom Kurtz moved and Richard Kipp seconded. The motion carried unanimously.
Jackie Sheader further reported that feedback had been solicited from CATA’s funding partners on full bus wraps on four of CATA’s 40 ft. Xcelsior buses on a year-long trial basis, and that information will be provided at a future meeting.
C. Centre County DEP Grant Application – Aggregation Agreement – Small Vehicles
Kimberly Fragola reported that there is an opportunity for CATA to pursue the purchase of CNG powered vehicles with a gross vehicle weight under 14,000 pounds through a Pennsylvania Department of Environmental Protection (DEP) grant program, similar to the opportunity in which CATA partnered with other local entities earlier in the year for larger vehicles; the grant funding, if awarded, would support fifty percent of the cost of the CNG equipment on the vehicles.
Chairman Spychalski entertained a motion to approve CATA’s participation in a DEP grant application with Centre County, and authorize the General Manager to execute a Pennsylvania Natural Gas Energy Development Program Aggregation Agreement on CATA’s behalf. Tammy Gentzel moved and Richard Kipp seconded. The motion carried unanimously.
VI. OTHER BUSINESS
A. General Manager’s Report
Hugh Mose referenced his Bi-weekly Memo of April 22, 2013 and commented that:
· The introduction of Senator Rafferty’s Transportation Funding Proposal which was scheduled for Friday, April 25, may not have occurred since PPTA had not provided any information, but that as soon as details are available, he will share them with the Board; it is his understanding that the Senator’s proposal is similar to the Governor’s but funded for a higher amount.
· The results of the PennDOT Performance Review of CATA were quite positive with the greatest concerns on the part of the consultant and PennDOT staff being CATA’s 1) lack of Operating Reserve 2) need for target values for each data indicator which is being collected and 3) aging fleet. A Draft Report is expected in two months.
· Jackie Sheader has attended many public events over recent weeks, some of which have included other staff members.
· Another sinkhole has developed along the berm of the stormwater retention basin located at the corner of Research Drive and Whitehall Road.
· Bus # 91, which was involved in a collision on University Drive, is still being repaired and should be back in service in one or two weeks; the frame was not affected.
B. Service Development Report
Eric Bernier referenced his written report and provided this follow-up to the Budget Work Session:
· The CATA Staff has looked at locating the Foxdale Village bus stop closer to an entrance near the new addition, but has determined that location will not be suitable; the staff at Foxdale is supporting the location of the bus stop on the street adjacent to the main entrance.
· The relocation of the bus stop on Waupelani Drive closer to O’Bryan Street will be more substantial rather than temporary, due to the announced delay in building The Retreat II on Waupelani Drive until 2015 at the earliest.
Eric concluded with the mention that he will provide the Board with B Route Ridership numbers minus Tussey Mountain riders.
Chairman Spychalski declared the meeting adjourned at 5:17 p.m.
VIII. EXECUTIVE SESSION
The Board reconvened in Executive Session to discuss personnel matters.
Hugh A. Mose, Secretary